Theft Prevention Tips for Businesses

Theft, unfortunately, can take a wide variety of forms. Theft in a retail business might include the loss of physical property from shoplifting or can come in the form of embezzlement.

In the retail sector, a 2019 National Retail Security Survey reported the average cost per shoplifting incident is $546.67.

According to the 2018 Hiscox Embezzlement Study, the average loss to a business from embezzlement is $359,650. The types of businesses most frequently affected by embezzlement theft include financial services, municipalities and government, manufacturing, and real estate.

The statistics are telling. If you’re running a business, theft is a real threat. What can you do to protect yourself?

Know the Signs

Careful screening of your employees is your first line of defense in preventing theft at your business. Through a process of multiple interviews and carefully chosen honesty questions, employers can evaluate the integrity of the person they are hiring to represent their business.

Criminal conviction checks, drug screening, past employment history, personal reference checks, education verification, driving history, and credit checks are all tools available to screen potential new employees.

What are some of the warning signs that an employee might become a potential thief? According to the Hiscox study, there are common signs, including:

• Intelligent and curious – embezzlers pick up on things quickly and are eager to know how everything in the office works. Once they learn the processes, they can manipulate them for their own gain.
• Extravagant – embezzlers may flaunt their wealth, so watch out for employees who are living a lifestyle out of proportion to their salary.
• Egotistical – embezzlers often are rule breakers both in and out of their work life, from speeding tickets to overusing sick time.
• Disgruntled – an employee who feels they are being treated unfairly may be tempted to steal.

Carefully Supervise Your Team

Instituting a system of checks and balances in your business and limiting employee alone-time is first and foremost in a safety plan. Both employee theft and shoplifting often happens when an employee is alone at the store or register. Make sure your cash register is always attended to and keep interaction with vendors in open areas. Keep stock and back storage rooms organized and neat. This will help to keep an eye on your products and inventory and make it easy to see if anything has been moved or taken.

Use purchase orders in your business and make sure the payment, receipt, and preparation of purchase orders are handled by different individuals. Also, make sure balancing sales slips and register receipts is done by someone other than the salesclerk. Ensure all bank statements and cancelled checks are reviewed by more than one person and have corporate bank statements delivered to the business owner, preferably to a home address.

Finally, make unannounced audits in the workplace and consider having an outside firm conduct an official yearly audit.

Train Employees

Loss prevention awareness and training programs are important for everyone on your staff. Topics you should consider conducting recurring training on include: managing disgruntled customers, handling and counting money, and making important areas are constantly monitored.

Consider inviting local law enforcement to your business to teach employees what actions may signal shoplifting is occurring and what to do in the event of a robbery.

Also, set up an employee tip line so employees can confidentially report suspicious behavior and consider rewarding staff who provide information that prevents theft.

Monitor Your Business

Keeping a close watch on your employees and customers, as well as installing the proper security and surveillance methods is critical.

Some quick theft prevention tips:

• Install computer security measures to prevent diverting of money or inventory.
• Restrict access to computer terminals and limit access to online files based on an employee’s need to know.
• Properly dispose of sensitive data by shredding documents containing confidential information and removing data from electronic devices before disposing of them.
• Keep your software and operating systems up to date, encrypt data and install and use antivirus protection on all your machines.
• Use strong password protections and periodically change entry codes.

Finally, invest in loss prevention systems. The top systems in use in the retail sector include burglar alarms, digital video recorders, armored car deposit pick-ups, live closed captioning TV monitoring, secured fixture displays, magnetic tagging of merchandise, and employing door greeters and receipt checkers.

At FSS Technologies, our security team is trained on the latest technology and will take the time to walk you through each step of the process and provide you with a custom security system that fits your business and your budget.